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Learning design for conferences and gatherings

A boutique learning design agency helping conferences design a transformational learning journey before and after the big event.

We ride alongside your event. You keep the wheel.

A small group of participants laughing together outdoors during a break at the festival

Photo from Facilitating Futures Experiences training, a collaboration between Kaospilot (opens in a new tab) and Future Days (opens in a new tab).

How it works

We build the before and after around conferences, so the thing people came for actually sticks.

How it works: a transformational track added before and after your conference
How it works?
Your conference
90-minute calls
We add a transformational track to your event

Most of the learning happens outside the room

A participant writing in a notebook outdoors, surrounded by plants

You produce an incredible conference. People leave happy. But you never know if they apply anything they learned, because afterward there's no follow-up and no support to make it real.

You're producing something ambitious on a budget that never quite stretches, with no room to design what happens before and after.

Why this is needed now?

1. Lally, van Jaarsveld, Potts & Wardle (2010), European Journal of Social Psychology 40(6), 998-1009. Median 66 days to automaticity; observed range 18 to 254 days. doi.org/10.1002/ejsp.674

2. Cvent / Censuswide research and Forrester Consulting, reported in The Presence Premium, 2026. cvent.com

3. Freeman Trends Report, Unpacking XLNC, 2026, surveying more than 3,300 attendees and exhibitors. freeman.com

The Transfer Arc

Your event needs a Pre and a Post. Not a longer event. A designed arc around the one you already run.

The Transfer Arc. Three phases with three principles each. Pre, the excitement phase: Needed — addresses a real gap; Meaningful — tied to identity and purpose; Relational — anchored in relationships. During, the engagement phase: Engaged — through the head, heart and hands; Stretched — real learning edges met in a safe container; Held — by a foundation of positive relationships. Post, the extension phase: Shared — visible to your peers; Applied — tried in real conditions; Integrated — meaning made and the loop closed.
Colquitt et al. (2000) on readiness · Gollwitzer & Sheeran (2006) on follow-through · Blume et al. (2010) on what the workplace decides

We have built a custom platform, Insaga, so participants can have a 1:1 dialogue with Saga, our AI agent, before and after your event. Saga is programmed on the deep research behind the Transfer Arc. We have run it with 6 events, with participants from Danske Bank, Telenor and many more. We're still experimenting, and gathering a community of leading thinkers who care about solving this.

What this opens up

  • A deeper offer, and a new line of revenue that doesn't mean selling more tickets.

  • Participants who show up engaged - and who talk about your event to the people they want beside them next year.

  • A way to serve your most committed people: the ones who keep coming back and want more than a seat.

Future Days Festival 2026

Copenhagen · 500 people

33

participants paid 2× the festival price to join

6

online calls — 3 before, 3 after the 3-day festival

1

in-person Lab Day, the day before the conference opened

Two participants talking outside the Kaospilot building during the Lab Day
A group of participants sitting around a garden table in conversation

The learning experience was a co-creation between Future Days (opens in a new tab) and Kaospilot (opens in a new tab).

Who we work with

Ambitious teams who want their event to change something real for the people it gathers.

The teams
You have built something people come back to. You can feel them asking for a way in that goes deeper than a programme slot.
The model
You do not pay us. Participants pay for the deeper track, and we split what is left.
The size
It works from about 400 people up. Smaller than that, write us and we will be honest about whether it fits.
A circle of participants standing together under green trees during a gathering

Photo from Facilitating Futures Experiences training, a collaboration between Kaospilot (opens in a new tab) and Future Days (opens in a new tab).

Participants standing in a circle holding hands during a closing reflection

If your curious let's talk!

Portrait of Andy Sontag

Andy Sontag

andy@andysontag.com+45 5290 0787